Checklist of Documents Required for UK Sponsor Licence Application & Assigning a CoS

Boarding on the journey to secure a Sponsor Licence in the UK is a significant step for employers seeking to bring skilled workers into the country. 

However, the path to a successful application is paved with careful documentation. 

Here's a comprehensive checklist to guide employers through the essential documents needed for a UK Sponsor Licence application.

1. Certificate of Sponsorship (CoS) Application Form:

• Complete and accurate details on the CoS application form.

2. Employer Information:

• Copy of the National Insurance Number.

• Copies of the worker’s essential qualifications.

• Copy of the worker’s CV.

• Foreign worker’s personal information.

3. Details of the Sponsored Role:

• Details regarding the position that the foreign employee will have in the UK.

• A summary of the responsibilities assigned to the foreign employee.

• Details regarding the migrant worker's weekly hours of labour.

• Verification of the beginning and ending dates of the job.

4. Financial Documentation:

• Proof of the salary offered to the migrant worker.

• Latest business bank statement.

5. Immigration Health Surcharge (IHS):

• Details of IHS payment for each migrant worker.

6. Additional Fees:

• Receipt confirming payment of the sponsor licence fee.

7. Contact Details:

• Contact details of the employer for communication.

8. Case Studies (if applicable):

• For certain categories, case studies may be required to demonstrate specific circumstances.

9. Supporting Documents for Skilled Worker Hires:

• Job title and Standard Occupational Classification (SOC) Code.

• Detailed job description outlining role duties.

• Requirements for skills, experience, and qualifications.

• Salary guarantee if the position was unfilled on the application date for the sponsor licence.

• The position's exact placement within the organisational hierarchy.

10. Additional Information for Group Applications:

• If applying for a group of branches or entities:

• Explanation of the structure and relationship between the head office and branches.

• Confirmation of common ownership or control.

11. Compliance Documentation:

• Evidence of compliance with sponsor duties and obligations.

• Documented systems to ensure adherence to sponsor requirements.

12. Authorising Officer (AO) Details:

• Information about the designated Authorising Officer.

• Confirmation of the AO’s responsibilities and awareness of duties.

13. Supporting Covering Letter:

• A covering letter explaining the purpose of the application.

• Industry specification and weekday opening and operating hours.

• A current hierarchy chart that lists every owner, director, and board member.

• List of names and job titles of all employees if the organisation has 50 employees or fewer.

• Names of individuals with access to the email address supplied with the online sponsor licence application.

• Contact (landline) telephone number.

14. Additional Considerations for Group Applications:

• Clear indication of the approach chosen:

• Single licence covering the head office and all branches.

• Single licence covering the head office and selected branches.

• Individual licences for the head office and each branch.

• Grouping multiple branches under one licence, potentially on a regional basis.

Submitting the Application:

• Make sure that every document has been correctly assembled.

• Timely submission of supporting documents within the five-day deadline.

A Perfect Guide: Sponsor Licence for UK Employers In 2023

Conclusion: 

Using a planned strategy and paying close attention to detail are necessary when navigating the checklist for a UK Sponsor Licence application. 

Employers are advised to prepare a comprehensive documentation pack well in advance to ensure a smooth and successful application process. Engaging with experienced immigration professionals can further enhance the chances of a positive outcome and compliance with sponsor obligations.

Our UK immigration lawyers at The SmartMove2UK are experienced with the entire process of applying for a Sponsor Licence UK. We have not only been guiding clients through the process of Sponsor Licence application, but also resulted in many success stories.

Our solicitors can assist you in obtaining all required paperwork and can lead you through the process of giving foreign employees a Certificate of Sponsorship.

If you have any other Sponsorship Licence UK queries, our UK Immigration Lawyer will guide you precisely for the same!